OUR TERMS OF SERVICE

Introduction
To ensure a smooth working relationship between Amas & Rhod Law and
our clients, we have outlined the following Terms of Service. These terms
will help our clients understand their rights, responsibilities, and
expectations throughout their engagements with us.

1. Scope of Legal Services:
Amas & Rhod Law provides legal consultation and all related caseworks,
contract review, document drafing, advisory representation, and dispute
resolution support within our core areas of Maritime Law, Entertainment
Law, Family Law, Property Law, and Immigration Law.
Any service outside this scope will be communicated separately and may
be subject to our referral policies and additional fees.

2. Client Responsibilities:
To enable effective representation, clients are expected to:

● Provide accurate and complete information.

● Submit all relevant requested documents promptly.

● Respond to communication within reasonable time.

● Refrain from making requests that are illegal or unethical

● Stay in contact with us throughout the duration of their engagement
with us

Failure to cooperate may affect service delivery and could lead to
termination of engagement.

3. Fees and Payment Terms:

● Service fees, consultation fees, or retainers will be communicated
prior to commencement of work.

● Some fees (such as retainers or filing costs) may be non-refundable
depending on the nature of engagement.

● Payments are due upon invoice, except where alternative terms are
agreed.

● Delayed or incomplete payments may result in suspension of
services.

● Reimbursements may be charged differently depending on scope of
work

4. Confidentiality:
All information shared with the Firm is treated as strictly confidential
under Attorney–Client Privilege.

We will not disclose your information to third parties except:

● With your written consent, or

● When required by law or court order to prevent fraud or serious
wrongdoing.

5. Privacy Notice, Data Processing and Data Protection:
Amas & Rhod Law is committed to protecting your personal information in
line with the Nigeria Data Protection Act (NDPA) 2023 and the Nigeria
Data Protection Regulation (NDPR) 2019 issued by NITDA (National
Information Technology Development Agency).

When you share your information with us, whether during consultation,
documentation, or ongoing representation, we use it only for legal and
professional purposes, such as:

● Understanding your case and providing legal advice

● Communicating with you and updating you on your matter

● Preparing legal documents and fulfilling regulatory requirements

● Referring you to relevant agencies or professionals only when
necessary and with your consent

We do not sell or misuse your data under any circumstance.

Your information is stored securely using password-protected systems and
restricted access, and we retain it only for as long as required for your
matter or as permitted by law.

You have the right to:

● Request access to the personal data we hold about you

● Ask for corrections if any information is inaccurate

● Withdraw consent for certain types of communication or data use

● Request deletion of your data where legally applicable

If you believe your data has been mishandled, you may report it to us in the
first instance, and if unresolved, you may contact the Nigeria Data
Protection Commission (NDPC).

6. Equality, Diversity and Inclusion:
At Amas & Rhod Law, we protect our staff, clients and concerned third
parties from discrimination of any kinds. We operate a policy of equality,
diversity and inclusion where everyone is equal and included irrespective of
their association or characteristics. We shall not discriminate against your
age, gender, ethnicity, disability, marriage, race, religion, maternity and
political association. We expect our clients and third parties to do the same.

7. Communication:
Communication may be conducted via email, telephone, WhatsApp, or
scheduled meetings, depending on the matter. We aim to respond
promptly, however when time-sensitive matters or in case of emergencies,
clients must clearly indicate “URGENT” in all correspondence.

8. No Guarantee of Outcome:
While we will act with professionalism and due diligence, no legal outcome
is guaranteed. Results are dependent on facts, evidence, legal processes, and
third-party decisions. We aim to work with clients to the best of our abilities
to achieve desired outcomes.

9. Limitation of Liability:
Amas & Rhod Law shall not be held responsible for any loss, damage, delay,
or inconvenience arising from decisions made based on legal advice
provided, especially where outcomes depend on external factors such as
government agencies, courts, or third parties. The Firm’s role is to advise
and represent to the best of professional ability, but final results are often
beyond our control.

10. Zero tolerance to abuse or violence:
At Amas & Rhod Law, we operate a zero tolerance to abuse policy against
our staff. Our clients and third parties cannot speak to our staff in an
abusive, discriminative or condescending manner through any of our
communication channels. We shall cease from representing clients who
violate this policy and terminate all agreements with such clients. Where
any abuse leads to violence against our staff, we shall involve court action in
conjunction with the state. Following termination, due process in line with
the firm’s policies on such matters will be followed.

11. Conflict of Interest:
If a conflict of interest arises with an existing or potential client, the Firm
reserves the right to decline or withdraw from representation in line with
professional ethics. This also applies to conflict of interests that arises by
virtue of the Firm’s engagement with third parties.

12. Termination of Services:
Either party may terminate the engagement through written notice.

Upon termination:

● Work already completed will be billed accordingly.

● Outstanding payments must be cleared immediately.

● Relevant case documents may be released to the client after financial
settlement.

13. File Retention:
Client records may be retained for a reasonable period of time after
completion of work. Sequel to this, files may be archived or securely
destroyed unless otherwise requested in writing. Our client data retention
policy is 6years from the date of first engagement.

14. Policy on Money Laundering and Proceeds of Crime:
Amas & Rhod Law operates in strict compliance with the Money
Laundering (Prevention and Prohibition) Act, 2022, the Economic and
Financial Crimes Commission (Establishment) Act, 2004, and all related
Nigerian regulations on financial transparency.

In line with Sections 7, 11 and 13 of the Money Laundering (Prevention and
Prohibition) Act, 2022, we are legally required to:

● Verify the identity of all clients (Know Your Customer – KYC) before
accepting funds or providing representation.

● Request clarification or proof of source of funds if any transaction
appears unusual or high-risk.

● Decline or discontinue services where funds or instructions appear
connected to fraud, corruption, terrorism financing, cybercrime,
drug trafficking or any unlawful activity.

● Report suspicious transactions to relevant authorities such as the
Special Control Unit Against Money Laundering (SCUML) or the
Economic and Financial Crimes Commission (EFCC) with or
without notifying the client, as permitted by law.

Furthermore, Section 2 of the Money Laundering (Prevention and
Prohibition) Act, 2022 prohibits individuals from making or receiving cash
payments above ₦5,000,000 and companies from making or receiving
cash payments above ₦10,000,000, whether in a single transaction or
several related ones. Any transaction above these limits must be conducted
through a financial institution.

Accordingly:

● We do not accept cash payments above the statutory threshold.

● We may request additional documentation for large payments or
asset transfers.

● We will withdraw from representation if a client refuses to comply
with lawful verification procedures.

This policy is not a reflection of distrust but a legal and ethical obligation
designed to protect both our firm and our clients from criminal exposure.
By engaging our services, clients agree to cooperate with reasonable
identity, compliance, and source-of-funds checks where necessary.

15. Governing Law and Dispute Resolution:
These Terms shall be interpreted in accordance with the applicable laws of
the jurisdiction where the services are rendered, unless otherwise agreed in
writing.

In the event of any dispute arising from the engagement, both parties agree
to first explore amicable settlement through negotiation or mediation. If
such a resolution is not successful, depending on what is most appropriate
in the circumstances, the matter may be referred to arbitration or court
proceedings in the jurisdiction where work is carried out and where all
relevant processes have been served.

16. Referral policies and Use of Third Parties/external consultants:
Where necessary, the Firm may collaborate with external professionals such
as other law firms, valuers, surveyors, consultants, or agents. If such services
incur additional costs, the client will be informed beforehand. We shall not
make referrals to third parties without the client's consent.

17. Pro bono policies:
Pro bono service is free service. At Amas & Rhod Law, one of our basic
tenets is “…lack of money should not deny justice…” We stand by this tenet
for our clients who may be denied justice because of their pockets. We have
5 criteria before we take a case on pro bono;

● Level of income (threshold is less than 200,000 monthly)
● Level of asset (sellable / non-sellable)
● Potential case outcome
● Is Discrimination and human rights involved?
● Have you explored other avenues?

18. Conclusion/Acceptance statement:
By engaging Amas & Rhod Law , you acknowledge and accept these Terms
of Service. Our commitment is to offer responsible, transparent, and
client-focused legal support at every stage of your matter.

Amas&RhodLaw 2025 © Updated on 2nd October 2025